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Office Assistant

Objavljeno
2022-12-05
place
Lokacija

Zagreb

bag
Kategorija

Administration

notes
Vrsta posla

Full-time

Opis posla

For our client, a global FMCG company, we are looking for motivated and proactive person to provide the
best administrative, facility management and HR coordination support for Company's office.
For their office in Zagreb, we are currently looking for an Office and Administrative Assistant.

WHAT YOU'LL DO:

• Manage calendar and coordinate connection/travel schedules
• Act as the point of contact among executives, employees, clients and other external partners
• Facilitate internal communication (e.g. distribute information and schedule presentations)
• Monitor email /calendar responses and bring urgent topics to attention
• Support marketing team during brand-sampling activities (key contact with CCH and agencies for products order and transfer)
• Support public affairs team in stakeholder management, campaigns and events
• Arrange beverage deliveries to stakeholders, influencers etc.
• Order and package sampling products to be delivered to other Coca-Cola companies and local agencies, including necessary administration
• Support local teams for big meetings and townhalls
• Coordinate business trips (booking flights, hotel rooms, transfers) while liaising closely with Travel Agency
• Support special needs (e.g. travel packs with itinerary, roaming for travels outside EU, corporate credit card)
• Coordinate order office soft drinks, fruits etc., as well as office materials and supplies
• Connect with facility management provider to point out specific areas for cleaning or custodial support, e.g. change of lamps, moving of furniture
• Act as the point of contact for HR documents and Legal documents (in some countries, emails are not accepted for official communication. Only physical mails can be used)
• Support Newcomers/leavers of the office (business card, security badge, printers set up, introduction to the site etc / If no local HRC)

WHAT YOU'LL NEED:

• Preferable experience as an Administrative Assistant, Office Admin Assistant or similar Interest in developing in the administration or operations field
• Good communication and organization skills
• Fluent in English and local language
• Digital literacy (Microsoft environment)

WHAT WE OFFER:

• Pleasant working atmosphere in an international company
• Dynamic and motivational environment
• Contract for definite period of time

If you are looking for a career in an international company which offers great learning possibilities and further self-improvement and your profile meets the above mentioned requirements, please send us your CV in English via application link

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